By Law:

Composition and Roles of the Management Committee

Last reviewed: 31 October 2025

Enacted: January 2024 · Reviewed and updated: 31 October 2024

1. Management Committee Structure

The Management Committee of the association shall consist of two main components: the Executive Committee and the Non-Executive Committee. Together, these components form the Management Committee.

2. Executive Committee

The Executive Committee shall be responsible for the overall leadership and governance of the association. The members of the Executive Committee are:

• President: Provides strategic leadership, chairs all general and committee meetings, and serves as the official spokesperson for the association.
• Secretary: Handles all administrative functions, including keeping minutes of all meetings, maintaining records, and managing correspondence.
• Treasurer: Manages the financial affairs of the association, including maintaining accurate financial records, preparing budgets, and presenting financial reports to the committee and members.

Only the members of the Executive Committee shall be signatories on the club’s bank accounts, held with an Australian financial institution. Signatories shall be declared at each AGM.

3. Non-Executive Committee

The Non-Executive Committee shall provide support and perform specialized roles as needed to ensure the effective operation of the association. The composition and specific roles of the Non-Executive Committee may be determined by the Executive Committee in consultation with members. These roles may include, but are not limited to:

• Vice-President: Assists the President in their duties and assumes their responsibilities in their absence.
• Registrar: Manages the registration process for players, maintains an accurate and up-to-date list of members, and ensures compliance with relevant registration policies.
• Coaching Coordinator: Oversees the development and implementation of coaching programs, supports and mentors coaching staff, and ensures coaching practices align with the goals of the association.

4. Appointment and Changes to Non-Executive Roles

• The Executive Committee, in consultation with members, has the authority to establish, modify, or disband roles within the Non-Executive Committee as necessary to meet the evolving needs of the association.
• Any changes to the composition of the Non-Executive Committee must be enacted through a formal amendment to this by-law.

5. Responsibilities and Reporting

• All members of the Management Committee, both Executive and Non-Executive, are expected to work collaboratively to achieve the association’s objectives and uphold its values.
• Members of both committees must attend regular Management Committee meetings and report on their activities and areas of responsibility.

6. Decision-Making and Voting Rights

All members of the Management Committee, including both Executive and Non-Executive members, hold voting rights on matters concerning the association, unless otherwise specified in the constitution or by-law.

7. Quorum and Voting

• A quorum for a Management Committee meeting shall consist of at least three (3) or four (4) members, with a minimum of two (2) members from the Executive Committee present. Where there are vacancies among Non-Executive members, a quorum will be considered with three (3) members; if all Non-Executive positions are filled, a quorum shall be four (4).
• No meeting of the Management Committee shall be considered valid or decisions binding unless a quorum is present.
• All matters put to a vote at a Management Committee meeting shall be decided by a simple majority. Each member of the Management Committee, including both Executive and Non-Executive members, shall have one vote.
• In the event of a tied vote, the President (or acting chairperson) shall have the casting vote to break the tie.

8. Review of By-Law

This by-law shall be reviewed annually by the Executive Committee to ensure its continued effectiveness and relevance. Amendments to this by-law may be proposed by any member of the Management Committee and must be approved by a majority vote of the Management Committee.