By Law:

Code of Conduct

Last reviewed: 31 October 2025

Enacted: July 2024 · In effect from: 1 December 2024

1. Purpose

The purpose of this by-law is to establish and maintain a code of conduct that outlines the expected standards of behaviour for all members of the Robina Raptors Junior Rugby League Club. This by-law also governs key administrative and governance matters to ensure the efficient and effective operation of the club.

2. Scope

This by-law applies to all club members, including players, coaches, officials, volunteers, and supporters, regardless of their role within the club. It also extends to any person attending or participating in club-sanctioned activities, events, or competitions.

3. Code of Conduct

a. General Principles

• All members shall conduct themselves in a manner that upholds the reputation, values, and integrity of the club.
• Members must show respect towards others, including teammates, opponents, referees, officials, and spectators, both on and off the field.
• Any form of discrimination, harassment, bullying, or abusive behaviour will not be tolerated.
• The club shall have a core values and principles statement that all members shall be bound to uphold.

b. On-Field Behaviour

• Players, coaches and support staff, parents and relatives must adhere to the rules of the game, showing sportsmanship, fairness, and respect for opponents and referees.
• The use of abusive, threatening or foul language by players, coaches and support staff, parents and relatives, or other spectators may result in internal disciplinary action, and possibly referral to the local governing body.
• Deliberate acts of violence, cheating, or unsportsmanlike conduct are strictly prohibited and will result in internal disciplinary action, and possibly referral to the local governing body.

c. Off-Field Behaviour

• Members are expected to represent the club in a positive light in all social and public settings, including social media; especially when members are in a public setting in club attire.
• The consumption of alcohol, drugs, or any illegal substances in a manner that brings the club into disrepute is strictly forbidden.

d. Club Property

Members must respect and take care of all club property and facilities. Vandalism, theft, or misuse of club resources will result in disciplinary action.

e. Compliance with Laws

• All members are required to comply with applicable codes of conduct, laws and by-laws so furnished by the local (RLGC), state (QRL), and federal (NRL) governing bodies at all times. Any contrary behaviour that impacts the club will be grounds for disciplinary measures.
• All members are required to comply with local, state, and federal laws at all times. Any criminal behaviour that impacts the club will be grounds for disciplinary measures.

4. Breach of Standards

• Any breach of this by-law or the Code of Conduct may result in disciplinary action, including warnings, fines, suspensions, or expulsion from the club, depending on the severity of the offense.
• The Disciplinary Subcommittee is responsible for investigating and adjudicating breaches of this by-law in accordance with the procedures outlined in the Disciplinary Subcommittee by-law.

5. Governance Matters

This governance clause seeks to extend provisions within the constitution, and is made within the rules of the constitution:

a. Membership

• Membership in the club is open to individuals who agree to abide by this by-law and all other club rules. The Executive Committee reserves the right to approve or reject membership applications.
• Membership fees shall be determined annually by the Executive Committee and must be paid in full by the designated deadline.

b. Meetings

• An Annual General Meeting (AGM) shall be held each year, where members will be informed of the club’s activities, financial status, and other key matters.
• Special General Meetings (SGMs) may be convened by the Executive Committee or upon request by at least 48% of the membership.
• All meetings shall be conducted in accordance with the club’s constitution, and decisions shall be made by a majority vote of members present.

c. Executive Committee

• The club shall be governed by an Executive Committee, elected by the members at the AGM. The committee shall consist of a President, Secretary, Treasurer, and other officers as deemed necessary.
• The Executive Committee is responsible for the overall management of the club, including setting policies, managing finances, and ensuring compliance with this by-law and other regulations.
• The Non-Executive Committee shall be elected by the members at the AGM, or by the Executive Committee at a later date. The committee shall consist of a Vice President, Registrar, Coaching Co-ordinator, and other officers as deemed necessary.
• The Non-Executive Committee is responsible for assisting the Executive Committee in its role of managing the club.
• Collectively the Executive and Non-Executive Committee shall be referred to as the Management Committee.

d. Financial Management

• The Treasurer shall maintain accurate and up-to-date financial records, including income, expenses, and bank statements.
• The club’s funds shall be used solely for the benefit of the club, and any expenditure must be approved by the Executive Committee.
• An independent audit of the club’s financial records shall be conducted annually.

e. Dispute Resolution

• Any disputes or conflicts within the club shall be addressed through the club’s internal dispute resolution process. Members are encouraged to resolve issues amicably and respectfully.
• Unresolved disputes may be referred to the Disciplinary Subcommittee or the Executive Committee for a final decision.

6. Amendments

This by-law may be amended or repealed by a two-thirds majority vote of the members present at the AGM or an SGM called for this purpose. Proposed amendments must be submitted in writing to the Executive Committee at least 5 days before the meeting.

7. Review

This by-law shall be reviewed annually by the Executive Committee to ensure its continued relevance and effectiveness. Any changes to this by-law shall be communicated to all members in a timely manner.

8. Adoption

This by-law shall come into effect from December 1, 2024, and will be reviewed in 12 months.